How to Start and Set Up Your Company Blog for Success

We’re currently in the midst of re-designing our website. So setting up our company blog for success is super top of mind right now.  There’s a lot that goes into launching and maintaining a successful blog — strategic content, SEO, CMS systems, social media, image selection, article promotion, and more.

In this article, I want to show you how to design your company blog for success.

Why? Because websites with blogs have 434% more search-engine indexed pages and 6x more revenue:

Websites with blogs are the driving force behind a great content marketing strategy, and research has found that content marketing is more effective than any other tactic.

Your company needs a blog, and we’ve created a step-by-step guide for making it succeed. Let’s dive in.

Quick Takeaways:

• Business owners who create a blog and commit to posting regularly will see an increase in traffic, leads, and sales.
• Execute a smart blogging strategy to compete with big, high-authority sites in your niche.
• Consistency is key: publishing frequently and at optimal times will drive better blog performance.
• Your blog should always aim to drive customers toward the next logical action step like starting a free trial or scheduling a consultation.

We have looked at hundreds of the best content marketing examples, large company blogs, startup websites, we’ve also covered how to create an amazing company blog before. Here, we’re getting a little deeper and more specific with tips, tools, and actual plug-in you can use and settings you can configure!

Why Do You Need a Company Blog?

Businesses that blog attract more leads, build brand trust, and have an easier time nailing revenue goals.

It’s also what customers prefer – studies have found that about 70% of people would rather learn about a company through its articles rather than advertisements.

When you look at the value a company blog generates, not having one is one of the biggest mistakes a business can make in the digital age.

Companies that practice blogging get 97% more links to their websites. B2B marketers who blog get 67 percent more leads than those who don’t. I’ve seen it happen with our clients time and again, as well as with our company blog.

My own business depends on creating blog content that outranks my competitors. While cultivating a winning business blog requires commitment and planning, it’s not as hard as most business owners think. With a well-executed strategy, it’s possible to get your blog at the top of the search engine results pages (SERPs) and compete with high-authority sites.

Set Up and Configure the Content Management System (CMS)

First things first — taking care of setup. One mistake companies make is diving straight into publishing content without spending time on the technical details. These details may not be thrilling, but they play an essential role in optimizing your blog for search, driving traffic, and growing your audience.

You can have your business blog up and running in a couple of days or less – no technical ability required.

To get started, you’ll need a blogging or website builder platform. I always recommend WordPress.

• It’s free to download yet full of functionality.
• You can easily customize your blog with plug-ins and themes.
• With WordPress, you can grant access to anyone if you want someone to maintain your blog for you. Because it’s so universal, everyone in website maintenance and content marketing knows how to use it.

Add the Blog to Main Navigation

Your website’s main navigation menu is the map that visitors (and search engines!) use to explore your content and ultimately decide if it can help them accomplish the goals you claim it can. Without intuitive navigation, even your best content can get lost in the mix. When that happens, your organic search traffic will suffer the consequences.

The takeaway: be sure your blog appears on your main navigation menu.

But what if you have an optimized landing page designed to send users on a path straight to conversion? Won’t adding your blog potentially send them in the wrong direction?

It’s a valid question, but the truth is that on average, web visitors only spend 15 seconds or less on a landing page. Research estimates that up to 95% of visitors will never return after their first visit. That perfect path toward conversion? Most people never take it.

Your blog may indeed divert visitors from the most direct conversion path, but it will also give them a reason to stay on your site and increase the time they spend there. Blog content builds trust with consumers and, when done right, provides more opportunities for you to put them back on that road to conversion.

Add Recent Articles to Homepage

Add more links to your blog on your homepage? Yes! Here’s why:

Blog posts that appear on your homepage establish brand authority even before your web visitors click through to read them. How? Because your blogs have killer headlines (duh) that tell people you’re an expert whether they read the whole article or not. They show that your brand is covering timely, relevant content that matters to your customers.

And if someone does click away from your landing page to read one? Even better. You’ve got awesome content and more strategies in place on your blog to help convert them into leads.

Create the Blog Page

Now that we know why your blogs page should be linked on your landing page, let’s talk about what it should look like.

There are many different ways you can approach your blog layout. It should be consistent in design and theme with the rest of your website, but you can get creative about how you want to position and highlight content to emphasize what’s most important for your brand.

Your optimal layout will depend on your industry and what exactly you want your blog to help you accomplish. A B2B consulting company would likely want case studies displayed prominently on their blog page, while design firms would be more focused on including feature images to highlight past work.

Here are some blog layout best practices and examples to get you inspired.

Create the Article Page Template

Customize your blog theme to use a standard article page wireframe to make your blog more engaging and encourage higher conversions.

To make your blog more engaging and to encourage conversions, use a standard article page wireframe by customizing your blog theme. The wireframe design should include a featured image and invite readers to take the next logical step when they read your blog. The next step could be:

• Subscribing to your newsletter
• Starting a free trial
• Sharing your content on social media
• Downloading an ebook or white paper
• Visiting another page on your website, such as your products or services page
• Scheduling a consultation
• Reading another blog article

Here’s an example of the article wireframe we use for Marketing Insider Group:

😜 Hey! Do you want the entire presentation I created on what your blog page should look like? Contact me here for more details.

Create Keyword-Rich Categories

Your blog categories or themes are key to strategic content organization. They’re important to help you stay on track and they provide a guide for search engine algorithms looking to figure out what value your content offers to its target audience. They organize your content and make it easier for visitors to navigate your website.

Think of these as your topic area sections, similar to the “Local News,” “Business,” and “Sports” sections in a traditional newspaper. These newspaper sections tell people where to go to get the kinds of articles they want to read, and your blog categories will do the same for your readers. Ideally, you should create 4-6 blog categories to organize your content and always assign an article to one category only.

Don’t make your categories obscure or unique. They should clearly indicate what topics your blog covers. For SEO (search engine optimization) purposes, use keywords within the categories as much as possible.

We’ll talk more about what makes for great blog categories later, but for now let’s just note that you should create them when you’re setting up your blog. Think of categories like you would the sections of a traditional newspaper — news, sports, business, classifieds, etc.

Use a Clear URL Structure

This step is simple, but it ensures your blog will rank better on Google. What you’re doing here is creating permanent URLs for individual blog posts. The permalinks will contain custom data to identify each post, rather than the date or a generic tag.

Instead of this:

https://example.com/index.php?p=2278

Your blog post URLs will contain information that makes it crystal clear to searchers – and search engines – what your content is about:

https://example.com/content-marketing/best-content-ideas-for-tech-startups/

To configure the right URL structure in your WordPress dashboard, go to Settings>Permalink Settings. Set your blog URL structure to include the keyword or category name along with the article title.

Publish Frequently

If you publish articles only when you have the extra time or when there’s something interesting happing in your industry, you’re not likely to get the results you’re looking for. Posting regularly is the key to creating a successful company blog.

How often should you post?

What we’ve found is that posting two to four times a week will provide the best results. It’s in this range that traffic steadily increases, and you’ll start to see the benefits of compounding organic traffic.

HubSpot has also found similar results, with some variation based on blogging goals. For organic traffic, three to four times a week will do the trick. If your priority is to build brand awareness, you may be able to blog between one and four times a week, depending on the size of your blog.

Spread your posts out throughout the week. For example, if you’re publishing three times a week, post one article on Monday, Tuesday, and Thursday. Another strategy is to post twice on Monday and once on Tuesday to ride the wave of high traffic at the beginning of the workweek.

It’s also a blogging best practice to publish when your audience is usually the most active. This will vary depending on your industry, audience lifestyle habits, and the time zone most of your audience lives in.

You can find out the best time for your company’s blog by looking at your Google Analytics. If most of your traffic occurs mid-morning, post at 9 am or 10 am. If there’s usually a spike in the late afternoon, schedule your blogs to publish around 3 pm.

Write for Customers and Search Engines

To win at business blogging, you have two audiences to please – your customers and search engines. Identify the keywords that are relevant to your audience. Then, check out the top-ranking articles for a search term and make your blog posts better.

To write for customers:

• Use tools like Answer the Public, SEMrush Topic Research, and Google Trends to determine what people in your market are searching for.
• Research the questions your target buyers are asking and the discussions they’re having – Quora, social media, comments sections, and industry forums are all excellent resources.
• Analyze intent data from your web analytics and marketing automation software to better understand your customers’ preferences, actions, and intent to purchase.
• Structure your content with bullet lists, keyword-rich subheadings, and white space for easier scanning.

To write for search engines:

• Use SEO on-page best practices and integrate long-tail and niche keywords into your content.
• Place your keyword in the meta description and use it once toward the beginning of your post.
• Use variations naturally throughout the content and don’t practice keyword stuffing.
• Refresh content periodically to signal to Google that your blog contains fresh content.

To write for both:

Create high-quality, useful content. Good content will attract links from other sites. The goal is to post content that’s so worthwhile and relevant, other thought leaders in your industry link to your content within their blogs. This will give your SEO a huge boost. Meanwhile, your readers will be more engaged. Great content will motivate them to sign up for your email list, download your white paper, or bookmark your blog to come back for more.

Create a Content Calendar

To ensure your blog content is worthwhile for your readers – and worth your business’s time and money – plan your content with a content calendar. A calendar will help you develop blog posts your audience actually wants to read because you are figuring out ahead of time what, when, and why to post.

Blog content should be educational and informative, helpful, or inspiring. When coming up with blog topics, every post needs to pass the customer value litmus test:

• Does the content solve a problem that your target customers have?
• Does it answer a question they need help with?
• Does it, in some way, make their life easier, better, or more fulfilling?

Each one also needs to have a business goal:

• Web traffic
• Audience engagement
• Brand awareness
• Customer loyalty
• Lead generation and nurturing

And, it should be aligned with a stage of the buyer journey:

• Top-of-funnel posts are designed for target buyers in the awareness stage. These people realize they have a problem, but they don’t yet know the solution for their pain point. Awareness stage content will attract customers by providing guidance, tips, and answers to the questions they’re searching for online. Most blog posts focus on awareness stage content.

Example: 10 Reasons Why Great Content Matters

• Middle-of-the-funnel posts are targeted at consideration stage buyers. This is where you can engage with thought leadership posts and in-depth guides. You may dive deeper into the options they have to solve their problems and entice them to learn more about how your solution will help by downloading an ebook or demoing your product.

Example: Should You Create Great Content In-House or Outsource? A Guide to the Pros and Cons

• Bottom-of-the funnel content is for buyers in the decision stage. They know they have a problem. They understand the solution. At this point, the goal of the content is to motivate them to convert. You can use blog posts that feature case studies, statistics that point to the benefits of your solution, or content that helps to distinguish your brand.

Example: How a Content Agency Can Turn Your Business Around in Six Months

With a calendar, you can keep track of all of these elements and execute a well-organized blogging strategy. It will also streamline content creation – create topic ideas and plan when to publish content months in advance. This tactic has several advantages:

• You can create your blog articles when you have time to and schedule each post’s time and date from WordPress. This way, you’ll never be scrambling to have content ready when your business is busy.
• It improves the context of your blogs. For example, with a calendar, you can plan out a blog series or design your content so that each subsequent post builds off the last one.
• It’s easier to vary up your post topics and create a well-rounded blog. If you want to post a certain percentage of your blog topics in each category or ensure some of your blog articles contain an infographic, a video, an interview, or other enriching content, simply plan this strategy out in your content calendar.

And if you need a tool to help you, check out DivvyHQ. This is the tool we use to manage the one we use to manage all our client’s content. They also just published this post on the DNA of an effective business blog.

Share Regularly on Social Media

Integrate social media into your business blogging strategy to gain even more traction with your posts. Social media is a great channel for spreading your reach and engaging more people with your blog.

Figure out which social media networks your audience prefers

For B2B businesses, your customers are probably on LinkedIn. Lifestyle brands should focus on Instagram. Twitter is useful for fast-paced industries such as technology, marketing, finance, and health. And, Facebook continues to be the most widely used platform and an integral part of any business marketing strategy. Sixty-eight percent of adults are Facebook users.

Share your blog posts

Every time you publish a blog, share it on your social networks. This will attract more traffic to your blog posts and do wonders for your brand’s online presence. As a business owner, you probably don’t have time to do this manually. Nor do you don’t have to. Use marketing automation tools such as Hootsuite, CoSchedule, or Buffer to schedule your upcoming posts. These tools also offer alerts and analytics to help you understand your campaigns.

Encourage others to share

There are easy ways you can encourage your readers to share your content. You can also automate the process for yourself and your team so that every blog post you publish is being shared on company and employee profiles.

To make content more shareable for your audience, use social sharing buttons on your blog. I use the “Ultimate Social Icons and Share” plugin to do this. I also use the “Revive Old Post Pro” plugin to automatically retweet 3 old posts every day to renew engagement and sharing.

My team also uses IFTTT (short of If This Then That) to share MIG posts on their LinkedIn pages.

These aren’t the only plugins and tools out there for encouraging and automating social sharing, but they have worked for our team. Do your research in WordPress and other places to find what works best for you!

Check out this 20-point checklist including an infographic for creating the perfect blog post.

Share other content

Don’t fill your business’s social media channels with brand content alone. Share articles from other publishers, videos, and other types of content that your audience would find useful or interesting. When you do this, you’re sending the message to potential customers that your business social media page is a go-to source for valuable information, not just another promotional feed.

How often should you share on social media?

Ideally, you’re posting daily. Share a blog post, a video, curated content from other thought leaders in your niche, or spark a conversation on a trending topic. With marketing automation tools, it’s possible to maintain a strong social media presence and a growing business.

Nurture Your Audience with Email

One of the benefits of posting well-written blog content is that it will persuade some readers to get more involved by signing up for your email newsletter. As you grow your email contact list, your business will have more opportunities to nurture leads and bring past readers back to your blog.

This is how things can start to really heat up for your business. You’ll have more channels and interaction points for engaging customers as you build out your content strategy: more blog articles, more social media content, and more email campaigns.

• Your company blog is the foundation for attracting potential customers.
• Social media engages.
• Use email to nurture your audience – drive leads further down the sales funnel and build loyalty with existing customers.

The people who signed up for your email newsletter from your blog are warm leads. These are the contacts who you can send promotional content, news about product updates, early-bird specials to webinar and events, and more. You should also use email to share some of your blog posts.

Here are six useful tips for email nurturing:

1. Remind them about your brand. Send a newsletter at the end of the week featuring your top blog posts, along with other relevant content. Friday afternoon is a good time to send out your newsletter. You may be able to create a small, second wave of traffic after your early-week peak on Monday and Tuesday.
2. Send relevant content in your emails. If possible, use timely blog posts that reflect current challenges your customers are facing. For example, during the COVID crisis, give them content that will help them weather the storm.
3. Be human. You’re talking to a subset of your general audience. These are the people who follow your brand and have already verified they vibe with your business culture and ethos. So, talk to them in a more conversational, natural tone to further strengthen the connection.
4. Segment your email list. You can group recipients by their level of engagement. For example, customers who regularly open emails or who have downloaded an ebook or white paper would receive different email content than those who only engage occasionally or who are inactive.
5. Test your emails. Use A/B testing for subject lines, email content, tone, and email structure. Test one element at a time. As you learn more about what resonates the best, you can further optimize your emails.
6. Save time with email marketing automation. Mailchimp, Drip, Infusionsoft, and Sendinblue are all great email marketing software options. Use these to schedule emails and to track user activity.

Measure Performance

Maintaining a successful business blog isn’t a set-it-and-forget-it marketing technique. Measure performance to ensure it’s always delivering the best marketing ROI.

Tracking key performance indicators for your blog will reveal what its strengths are and where there are opportunities for improvement.

You may also find that what worked well in the past is not as effective today. There are external factors that can impact your blog’s performance. Google algorithm updates, changes in audience sentiment, a new formidable competitor on the landscape – none of these factors are under your direct control. The reality is, you can create an amazing company blog and execute a killer strategy year in a year out, and still meet a few surprises along the way.

Use blog metrics to quickly spot trends. Then, instead of chugging along with what used to work, adapt, test, and keep optimizing your content.

Here are four metrics you can use to measure blog performance:

1. Web traffic will show how many people are visiting your blog. Dive deeper into this metric to find out where most of your audience is located and where the traffic is coming from – social media, organic search, external sites.
2. Conversions will give you information about the value of your brand. For B2B business blogs, track subscription signups, registrations, or demo requests. For direct sales on your site, activate ecommerce tracking in Google Analytics to find out how much revenue each page is generating.
3. Metrics, such as your bounce rate, average session duration, and the average number of pages per session, all track engagement. These metrics will reveal which posts you can improve to drive better engagement. They’ll also show you which topics your audience is the most interested in, which can help you decide what topics to write about in the future.
4. SERP rankings are important to gauge how effective your SEO is. Use Google Search Console to identify the search terms your blog ranks well for. You’ll also want to watch how your ranking changes over time – if your ranking declines, consider an SEO audit. It also may be that Google launched an algorithm update that had a negative impact on your blog. Do some research to find out why and learn what you can do to improve your SEO performance.

The Essential Components of a Great Blog

OK — you’ve got your blog set up. Now it’s time to think about how to make it awesome. Here are 7 things to incorporate into your blog to make it more organized, engaging, and effective for you and your audience.

Categories

Let’s start by going back to blog categories. Why are they so important? Mainly because they provide a guide for everyone that uses your website — your consumer audience, search engines, and you as the publisher — for navigating your content. Here’s why categories matter to each of these groups:

• Consumers: Categories gives your content a clear organization structure that helps your audience quickly find the content they’re looking for and that is most relevant to them.
• Search engines: Well-organized blog content categories allows search engine algorithms to navigate your content efficiently, understand what each page is about, and rank your content accordingly.
• You: Blog categories give your strategy direction. They help you stay more intentional in your content creation, perform content gap analysis, and avoid the common pitfall of lopsided content (too much in some categories, not enough in others) or veering off course into categories that don’t align with your strategy.

Dates and Authors

Dates and blog authors may seem like insignificant additions, but they can be important to your audience for a number of reasons. First, including dates shows your publishing frequency, which can play a role in drawing in subscribers.

Second, dates show that your content is timely and relevant. The world is changing fast and so are the facts and statistics we use to support our content.

Including dates on your blog posts tells your audience they can trust the information to be true at the time they’re reading it. Dates also matter to other brands and content creators who want to backlink your content in their articles.

And what about authors? Including the author of your blog (and ideally a photo and short bio somewhere on the page) builds trust with your readers.

It helps to show the author’s experience and credentials related to the topic they’re covering, and it’s okay if they aren’t an established expert or leader in their field. Just putting a name and face to your content makes it more authentic and tells your audience it was created with care by a real person.

Learn more about how to find volunteer authors for your website.

Engaging Images

Visual content is an absolute must for every company blog. Statistics tell us that 90% of bloggers currently use images in their posts and blog articles with images get 94% more views than those without. People also process images more quickly and completely than they do text content.

Adding visuals to your blog posts breaks up text and makes your content more digestible. Here’s our guide on finding engaging images to include in your posts.

But don’t stop with images either — video is the fastest-growing and most-preferred form of visual content right now. It’s predicted that by next year it will make up 82% of all internet traffic! Infographics are currently the most shared type of the content (shared 3x more than any other type).

Get creative with your visual content! Search for different types of visual content that best support your topics, create your own visuals, and choose engaging images and videos that make your content more compelling.

Top Posts

There’s a reason your top-performing posts are performing so well — they’re resonating with your audience! Highlighting your top posts on your blog page drives more reader engagement on posts you know are already yielding results.

You can easily highlight your top posts using the WordPress “Popular Posts” plugin. Here’s how:

Opportunities to Capture Subscriptions

Great blogs contain several different tactics for capturing subscriptions. One of the easiest ways to do this is to have a sign-up form for your email newsletter prominently displayed on your main blog page and every article page.

Another way to capture contact information is with strong lead magnets like checklists, ebooks, and PDF guides. CTAs throughout every post should also drive readers to take specific action like subscribing to your newsletter, scheduling a free consultation, or downloading content — all of which would provide you with their email address.

Offers for Deeper Engagement

What else are you doing to engage more deeply with your audience? Some brands offer free consultations. Many companies host video series and webinars. Others hold in-person events at their locations. Your lead magnets and other high-value digital content count here, too.

Whatever your tactics for engaging with your audience, they should be included on your blog so that your readers always know what next steps they should take.

You can share these offers through banner ads, with pop-ups, by strategically mentioning them within your content, and of course by including them in your CTAs. Whatever you do, don’t miss the chance to keep your blog audience engaged and guide them to the next step in their customer journey.

Outsource to Make It Happen

If you’re a business owner, you probably don’t have a lot of time to write blog posts and manage your blogging strategy. And, hiring in-house staff may not fit into the budget. So, how can you create an amazing business blog that attracts traffic, generates leads, and increases sales?

Outsource. What you can’t do in-house, you can do with outsourcing. In fact, by partnering with professional content creators and strategists, you can build an even more impactful blog without having to go through the time-consuming and expensive trial and error that often comes with nailing business blogging. Over 70 percent of brands outsource their content creation to specialized content agencies!

And, you’ll save money. When you outsource, you can pay for the services you need and then scale up or down accordingly. You’re more agile and always ready to pivot.

If you are ready to get more traffic to your site with quality content published consistently, check out our Content Builder Service or set up a quick consultation, and I’ll send you a free PDF version of my books. Get started today–and generate more traffic and leads for your business!