In this day and age, being able to accept payments online is essential for just about any business. That’s why it is important to have a good online payment system in place.
However, even with a great system, you now have another responsibility. Instead of just keeping records and details of sales made on the premises, business owners must also track online sales. And, since most business owners are exceptionally busy, that additional responsibility can prove to be a major hassle.
The good news is that keeping careful records is made easier through the use of Quickbooks. Especially Quickbooks Online, which you can update seamlessly. However, what’s even better is having an online payment processor that can work in conjunction with Quickbooks and record transactions. Amazingly, some modern payment programs can do just that, and using them provides a host of important benefits.
The Amazing Power of Instant Invoices
One potential benefit of integrating Quickbooks with your payment processor is that you can instantly invoice clients. While some clients may use the payment processor immediately and purchase a product or service, others may add items to their shopping cart. Or, you may have clients with credit who can purchase items without actually paying for them upfront.
In either instance, you can typically set up your Quickbooks program to send an instant invoice by email or even by traditional mail. The quicker a client gets an invoice, the more likely they are to pay right away. They are also less likely to forget about the money they owe your organization or the purchase that they intend to make.
Furthermore, when invoices generate and send out immediately, your business doesn’t have to worry about an invoice slipping through the cracks. Ultimately, your business is more likely to get paid quickly and on time and to avoid missing or forgotten purchases when you integrate Quickbooks fully with the online payment program.
Enjoy Payments That Get Automatically Applied
When someone makes a payment through a payment processor that is not linked to Quickbooks, someone on the business end has to go in. They must apply the payment to the user’s account, and carefully ensure that all of the details, such as payment amount and product or service, record accurately. And, as is the case with anything that requires human performance, there is great room for error.
The person responsible for this task could easily forget to process a payment, enter the wrong amount, or make some other mistake. This could make customers angry if their payment is not on record and verifiable. Or, it could lead to a higher payment on record, causing the business to miss out on income.
Linking the payment solution to Quickbooks, however, can eliminate all of these risks and save time as well. As payments automatically apply to the relevant account, all the correct information is on record. Additionally, confirmation can even be sent directly to the client. Thus, the business enjoys less stress and reduce errors, while the client feels confident and happy. In short, it’s a win-win situation all around!
Better Manage Money and Stay in The Black
For many businesses, properly managing money can be a struggle. This task is made even more difficult when a business is not keeping careful track of what money is coming in. And, when an online payment processor does not integrate with Quickbooks, the job is even harder!
Thankfully, however, most payment solutions will automatically record payments as pending deposits. Once the funds clear, this is also typically on record.
Thus, businesses get to see how much money they have to work with at any given time. This enables them to make wiser, more informative decisions about purchases and just how they spend and allocate their money in general.
Furthermore, because most Quickbooks integration systems also show where deposits are coming from and what products and/or services they link to. Thereby, allowing you to make better choices about which offers to continue with or let go. All in all, a integration system can help to put business owners right where they belong: in full control.
Benefit from Support and Insight
When your payment system links to Quickbooks, you have all kinds of support and information available at your fingertips.
First of all, if you’re careful to choose a well-made integration system, you aren’t likely to run into any problems or issues
But, if you do, you’ll have double the support backing you. For one thing, users can easily contact their payment system’s support to ask questions or voice concerns. And, if they experience an issue on the Quickbooks’ end, they have the support team of a major program to reach out to as well.
Knowing that you’re not alone and are, instead, backed by two powerful entities can ensure confidence. The support also makes day-to-day operations less stressful and scary.
Enjoy Immense Safety and Security
Quickbooks has long been a highly trusted program, and for good reason. It has built-in security tokens and more to help keep sensitive information safe. Thus, using Quickbooks to store information about finances and clients is generally considered to be quite secure.
The key is simply to choose a payment program that can successfully and safely interact with the Quickbooks safety features. Ideally, the payment processor should also have security measures of its own as well.
As long as you choose the payment processor with care and follow all protocol, users have support from two great systems. Each system has its own safety and security features, that work seamlessly together. This means double the protection for a business and its clients.
There are so many benefits to using an online payment solution that can be integrated with Quickbooks. The key is simply to choose the right payment solution. And, with simply some careful research and effort on the part of the business, that is more than possible.
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